Presentation Guidelines

The Annual Meeting of the American Association of Geographers is an open forum for sharing the results of research and teaching in geography and related specialties. The contents of annual meeting presentations by individuals or groups at the annual meeting are theirs alone. The AAG neither endorses nor disclaims the conclusions, interpretations, or opinions expressed by speakers at its Annual Meeting.

If you need accessibility accommodations in order to participate in the AAG Annual Meeting, please let us know at disabilitycoordinator@aag.org.  More information about accessibility accommodations can be found here.

Photography, Videography and Audio Recordings in Sessions

Photos, videos or audio recordings may not be taken during paper or poster presentations without the permission of the presenter. Anyone doing so without permission will be asked to leave the conference.

AAG Photo and Video Release

When attending American Association of Geographers (AAG) events, you consent to photography and video recording and its release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, advertising, inclusion on websites, social media, or any other purpose by AAG. Images, photos and/or videos may be used to promote similar AAG events in the future, highlight the event and exhibit the capabilities of AAG. 

When you register to attend, you release AAG's employees and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by AAG or the person or entity designated to do so by AAG.

By registering for and attending the meeting, you agree to our above photography/videography terms and conditions.

Tips for New Attendees

  • While AAG does not have a 'dress code' per se, we recommend business casual attire for Annual Meeting attendees.
  • AAG asks that all attendees to minimize their use of strongly scented products that trigger reactions such as respiratory distress, nausea, and headaches.
  • Please be mindful of your surroundings at the Annual Meeting. Wearing your AAG badge and lanyard outside the conference hotels indicates that you are a tourist in the host city and, therefore, a potential target for thieves or panhandlers.
  • There is much more going on at the Annual Meeting than paper and panel sessions - be sure to explore all the conference has to offer! For example - visit the Exhibit Hall, walk through poster sessions, attend the International Reception, go on a field trip, participate in a workshop, visit the Jobs and Careers Center and much more!

Session Chair Instructions

1. Adhere rigorously to the TIMES printed in the program. Each session presentation is assigned a specific time. If you have a no-show, use his or her time for a discussion of the preceding paper(s) or for a recess. Do not shift later papers into such voids. That is unfair to attendees who plan to hear a particular presentation. 

2. Consult the program addenda for CANCELLATIONS in your session. Paper withdrawals are noted in the daily bulletin. Plan how you will use any free time for the benefit of the session. 

3. Hold each individual to the TIME ALLOTTED. You will be given four signal sheets by the Conference Volunteer monitoring your room to alert each speaker to the time remaining (10 minutes, 5 minutes, 2 minutes, 1 minute and STOP). If a speaker continues after time has expired, rise, ask those present to join you in thanking the speaker, and announce the next presentation. Be polite but implacable. The audience and other speakers will respect and support strong direction on your part. 

4. Note the location of the nearest HOUSE PHONE. Should a medical emergency or problem with room lighting, temperature, etc. arise, the house phone will connect you to the hotel and assistance will be provided. Secondly, should a problem arise with any audiovisual equipment, contact a Conference Volunteer or AAG Staff member for assistance. A Conference Volunteer will check on your session occasionally and may help you summon assistance, but you should be prepared to do so independently. Conference Volunteers are not trained or authorized to operate or repair audiovisual equipment. 

5. If the SESSION ROOM FILLS QUICKLY and it looks like the session may be full or overfull, please make an announcement at the beginning of the session encouraging attendees to move toward the center of their rows to make seats available. In addition, please have the Conference Volunteer assigned to your room call the AAG staff to assist with the crowd. 

6. Please announce that photography in sessions is forbidden without the consent of the session participants.

 

AAG Presentation Tips and Best Practices

More information coming soon