Session Chair Instructions
1. Adhere rigorously to the TIMES printed in the program. Each session presentation is assigned a specific time. If you have a no-show, use his or her time for a discussion of the preceding paper(s) or for a recess. Do not shift later papers into such voids. That is unfair to attendees who plan to hear a particular presentation.
2. Consult the program addenda for CANCELLATIONS in your session. Paper withdrawals are noted in the daily bulletin. Plan how you will use any free time for the benefit of the session.
3. Hold each individual to the TIME ALLOTTED. You will be given four signal sheets by the Conference Volunteer monitoring your room to alert each speaker to the time remaining (10 minutes, 5 minutes, 2 minutes, 1 minute and STOP). If a speaker continues after time has expired, rise, ask those present to join you in thanking the speaker, and announce the next presentation. Be polite but implacable. The audience and other speakers will respect and support strong direction on your part.
4. Note the location of the nearest HOUSE PHONE. Should a medical emergency or problem with room lighting, temperature, etc. arise, the house phone will connect you to the hotel and assistance will be provided. Secondly, should a problem arise with any audiovisual equipment, contact a Conference Volunteer or AAG Staff member for assistance. A Conference Volunteer will check on your session occasionally and may help you summon assistance, but you should be prepared to do so independently. Conference Volunteers are not trained or authorized to operate or repair audiovisual equipment.
5. If the SESSION ROOM FILLS QUICKLY and it looks like the session may be full or overfull, please make an announcement at the beginning of the session encouraging attendees to move toward the center of their rows to make seats available. In addition, please have the Conference Volunteer assigned to your room call the AAG staff to assist with the crowd.
6. Please announce that photography in sessions is forbidden without the consent of the session participants.