Conference Assistants

AAG Annual Meeting | Washington, DC | April 3-7, 2019

Get involved by contributing some of your time during the conference as a Conference Assistant!


Students and unemployed or underemployed geographers* (especially AAG members!) are encouraged to sign-up for this unique opportunity to help offset their meeting costs. All Conference Assistants must have a paid conference registration for the 2019 AAG Annual Meeting to be a Conference Assistant. Conference Assistants will receive $14.50 per hour in return for their time. 

*Underemployed or Unemployed geographers (making $25,000 or less a year) should submit a brief letter with their application certifying unemployment and financial need for AAG to grant a position. Please send your brief letter to

You can increase your odds of being selected by:

  • Signing-up for available shifts early.
  • Checking back regularly to see if any new shifts have been added.
  • Having a flexible schedule.

10 hours is the maximum number of hours you can sign-up for during the length of the conference.

Shift Assignments/Important Dates

September 2018: Conference Assistant sign-up opens
February 1, 2019: Conference Assistant sign-up closes
Mid-February 2019: Individuals on the Conference Assistant waiting list are contacted with available open shifts
Mid-March 2019: Conference Assistants will be contacted via email with final Conference Assistant schedule
April 3-7, 2019: The 2019 AAG Annual Meeting in Washington, DC!  

The AAG Conference Assistant program is very popular! We typically run out of shifts to sign-up for, but we do add shifts periodically. Please check back frequently for additional opportunities.

Shifts will be available to sign-up for until February 1st, 2019. Once the schedule is fully staffed, names will be added to the Conference Assistant wait list. We will notify potential assistants by email mid-February regarding their status (please check your spam filter settings).


Conference Assistants MUST register for the meeting and are responsible for their registration costs. Conference Assistants will receive reimbursement for their hours worked at the close of their final shift. Conference Assistants will need to see the AAG Conference Assistant Coordinator, directly after their final shift, to submit their timesheet and receive their compensation.

If you can’t make it back to the Conference Assistant desk after your last shift for reimbursement, you can fax your completed timesheet to 703-964-1246, or email it to

All Conference Assistant completed timesheets must be received by June 1st, 2019.

We look forward to seeing you at the 2019 AAG Annual Meeting in Washington, DC!

If you have any questions, please contact